RRO 2005 · Article 17

Your clients carry personal legal liability. Most of them are flying blind.

Under the Fire Safety Order 2005 and the Building Safety Act 2022, the responsible person at every site you maintain is personally accountable for fire safety compliance. What do they usually get from their contractor? A certificate filed away after each visit, and no way to check where they actually stand in between.

Today · without FireCompliance Pro

Compliant on paper, invisible in between

Certificates buried in email threads. Defects mentioned verbally on site. No record of what's outstanding, what's overdue, or what a fire officer would find tomorrow morning.

With FireCompliance Pro

A live portal with their compliance position

Every certificate, every defect, every visit is visible the moment your engineer completes the job. A plain-English summary tells them exactly where they stand and what needs doing.

RRO 2005
Art. 17

Maintenance duty

Fire safety systems must be maintained in efficient working order, and the responsible person must be able to demonstrate it.

BSA
2022

Sharpened accountability

The Building Safety Act raised the stakes: unlimited fines and custodial sentences for responsible persons who can't evidence compliance.

BS 5839-1
CL. 43

Inspection & servicing

Periodic maintenance to a defined schedule, with documented results. Visit forms are built directly on Clause 43 and Annexes E & F.

BAFE
SP203-1

Scheme compliance

NCR registers, calibrated test equipment, competency records, sub-contractor control, with scheme evidence kept audit-ready year round.

One platform · Two portals

You run the operation. Your clients watch it happen.

Two portals share one live data layer. When your engineer closes a job, the certificate lands in the client's portal seconds later, with nothing for either side to file or chase.

Contractor portal

Your entire operation, one dashboard

Everything your office and your BAFE assessor need, in one place.

Jobs & scheduling. Create jobs, assign them to engineers and track each one through to completion.
Defect register. Cat 1/2/3 categorisation with age tracking and a client notification workflow built in.
Certificate library. Every G2–G7 and BAFE certificate, generated and filed the moment the job's signed off.
Asset & test-history register. Every device tracked individually, with the software tracking coverage toward 100% across a rolling 12 months per BS 5839-1 Annex F — not just a record that a visit happened.
BAFE evidence. NCRs, calibration records, competencies and sub-contractors, kept together for your assessment.
Clients, sites & systems. The full estate hierarchy, with a false alarm log per system.

Roles: Contractor admin · Engineer

Client portal · included

The reason clients ask for you by name

A plain-English, read-only view of their own compliance position, included as part of your service.

AI estate health. A live plain-English summary that cites the legislation actually applying to them.
Site RAG cards. Red, amber or green per site, with defects and visit dates at a glance.
Certificate downloads. The full library, always current and ready to hand to a fire officer.
Work order approvals. Approve or query proposed works in one click.
Spend & documents. Invoices, year-to-date spend, O&M manuals and FRA reports.

Role: Responsible person · No charge to your client

The centrepiece · AI estate health

Their compliance position, explained in plain English.

The moment a responsible person opens their portal, the platform reads every site, defect, certificate and pending work order in their live estate, then writes a fresh briefing of exactly where they stand, citing the legislation that applies to them. No dashboards to decode. No jargon to translate.

Always live, never stale

Generated from the estate's data at that moment. An engineer closes a defect at 2pm and the summary knows by 2:01.

Cites the law that applies

References RRO 2005 and BS 5839-1:2025 where they're legally relevant, so the person carrying the liability understands why it matters, not just what's red.

Refresh on demand

One tap regenerates the briefing, handy right before a board meeting or a fire officer's visit.

Reads: SitesDefectsCertificatesWork orders → Writes: Plain English

AI estate health · Coastal Hotels Ltd Refresh ⟳

Across your three sites, your estate is largely compliant: Harbour View Hotel and Marina Court both hold in-date G6 Inspection & Servicing certificates. Quarterly maintenance is on schedule under BS 5839-1:2025 Clause 43.

One item needs your urgent attention. A Category 1 defect was logged at Pier House this morning: a sounder circuit fault affecting audibility on the second floor. Under Article 17 of the Fire Safety Order 2005, your duty to maintain the system in efficient working order means this should be rectified without delay. Work order WO-0142 is waiting for your approval below.

Marina Court carries two Category 2 defects from last month's visit. Neither is urgent, and both are quoted within the same work order, so approving it clears your whole outstanding list in one decision.

Generated 07 Jul 2026 · 09:14 Sources: 3 sites · 3 defects · 6 certs · 1 WO

My jobs

Tue 07 Jul · 09:41

Maintenance · Clause 43

Quarterly service visit

Harbour View Hotel · System FA-01

Devices tested42 / 42

Sounders audiblePASS

Battery standby24h ✓

Defects logged0

Complete visit → issue G6

Engineer mobile view

The form changes with the job. The certificate writes itself.

Engineers see only their assigned jobs, on their phone, on site. Pick the visit type when you create the job and the form adapts: maintenance visits follow BS 5839-1 Clause 43 and Annexes E & F, commissioning follows the commissioning schedule, surveys stay light. Photos attach to defects as they're logged. Completing the job triggers the right certificate automatically. Install it to the home screen like a native app, and it keeps working when the signal drops in a basement plant room — job data and photos queue and sync the moment you're back online.

This is the part that makes the certificate mean something: the same workflow that produces it also drives a per-device test regime behind the scenes, tracking which devices are due and which alternation (annual or six-monthly) covers the rest — so what you're really selling isn't a PDF, it's a live asset register with a provable test history behind every one.

Maintenance visit──→G6

New client inspection──→CL. 44.1

Small modification──→G7

Commissioning──→G3

Reactive callout──→RPT / G7

One platform · Every discipline

Fire alarms first. Not fire alarms only.

Most of your sites don't stop at the fire alarm panel, and neither does your compliance duty. FireCompliance Pro treats each discipline as a first-class system on the site: its own service schedule, its own visit forms, its own certificates, one client portal over all of it.

BS 5839-1:2025

Fire detection & alarm

Full Annex G certificate set, Clause 43 visit forms, false alarm register. BAFE SP203-1 certificates for registered contractors.

BS 5266-1:2025

Emergency lighting

Annual duration tests, completion & periodic inspection certificates, per-luminaire test records.

BS 8629

Evacuation alert systems

6-monthly & 12-monthly servicing, install-to-acceptance certificates, BAFE SP207. For buildings over 18 m.

BS 5839-6

Domestic fire detection

Grades and categories for residential and HMO scope.

BS 5839-9

Emergency voice comms

Fire telephones and disabled refuge systems, with their 6-monthly service regime.

BS 5839-1 · BS 5839-6 · BS 5839-9 · BS 5266-1 · BS 8629 · BAFE

Every certificate. Every stage. Generated, filed, delivered.

From installation to handover and every service visit after, the correct certificate for the discipline is generated as a PDF the moment the work completes, filed in your library and instantly visible in your client's portal.

Your branding, not ours

Your logo and BAFE badge on every page

Upload your company logo once and it appears in the header of every certificate you issue, background removed automatically so it sits clean with no white box around it. BAFE-registered? Your own registration badge, with your number on it, renders in the footer too.

Tamper-evident

Hashed, timestamped, publicly verifiable

Every certificate carries a content hash and a QR code linking to a public verification page, so anyone can confirm it's genuine and untouched without logging in.

Not just a signed form

Backed by the workflow that actually earned it

The certificate isn't the product — the engineer workflow behind it is. Every maintenance visit drives a per-device test regime that alternates annual and six-monthly coverage per BS 5839-1 Annex F, logs a pass/fail against each individual detector, sounder and call point, and flags what's still due. That's what lets you tell a client "100% of your devices were tested this year," device by device, not just "an engineer visited."

Design

System designed to the agreed category

Stage 1

Installation

Physical installation complete

Stage 2

Commissioning

System tested and passing

Stage 3

Handover

Formal acceptance by the responsible person

Stage 4

G6Inspection & servicing G7Extension / modification BAFECompliance BAFEModular BAFEModification BAFEMaintenance

ELPeriodic inspection & test ELCompletion & verification EASInspection & servicing EASInstall → acceptance EASModification SP207BAFE evacuation alert

EVCSInspection & servicing EVCSInstall → acceptance EVCSModification DOMGrade C/D/F certificate DOMGrade A install → acceptance & servicing DS301BAFE domestic

BAFE registered? Verify your registration once and the BAFE certificate types unlock across your account: SP203-1 for fire detection & alarm, SP207 for evacuation alert, DS301 for domestic fire detection (Grade D). Each is selectable per job, since not every job is BAFE scope. Not registered? Every plan still includes the full British Standard certificate sets under the FireCompliance Pro certificate.

Full installs and upgrades

The O&M pack builds itself while you do the job.

Every contractor knows the end-of-job scramble: chasing drawings, hunting certificates, rebuilding a manual from memory the week the client asks for it. Run the install as a project and the pack assembles as you go — because every certificate, drawing and record is already filed against it.

Stage gates

Survey to handover, with a gate on each stage

Lightweight PRINCE2-style stages — survey, design, procurement, installation, commissioning, handover — each with a sign-off gate, planned dates against actual dates, and the jobs that belong to it. Nothing about how your engineers work changes: a project groups existing jobs, it doesn't replace them.

Certificates file themselves

Issue a certificate, it lands in the pack

Design, installation, commissioning and acceptance certificates index themselves into the right section of the O&M register the moment they're signed off. They point at the certificate itself, so reissuing one never leaves the pack showing a superseded copy.

Change control

Variation orders your client actually approves

Price a change, put it to the client, and they approve or reject it in their own portal with the decision timestamped. Approved variations adjust the project's value and programme, so the job you get paid for is the job it actually became. Tasks, and a risk and issue register, sit alongside.

Upgrades, handled properly

The old panel comes out without taking its history with it

Most projects are upgrades, on sites that already carry a live system with years of service records, devices and certificates behind it. Close the project and the old system is retired in one step: it stops being scheduled, stops counting against the site's compliance status, and keeps every device, certificate, logbook entry and past visit exactly where it was — linked to the system that replaced it, so the site history reads as one continuous chain.

7.1As-installed drawings 7.2Zone plan 7.3G1–G4 certificates 7.4Commissioning report 8Cause & effect A2Manufacturer literature A3Training records

The manual is generated, not typed. Site, client, panel details and the full schedule of equipment come straight from the system's own asset register; you write the handful of things only a person can — the system overview, the power supply arrangement, the evacuation strategy. Sections the standard requires can't be skipped: BS 5839-1:2025 treats a missing zone plan as an unacceptable variation, so the pack won't let you mark one "not applicable". And because records have to stay accessible for at least seven years from handover, a completed pack can't be quietly edited afterwards.

Everything in the platform

Built around how a fire safety business actually runs

One data layer. Every module exists because a standard, a scheme, or a fire officer will ask for it.

DASH

Dashboard & compliance rollup

Active jobs, open defects, certificate status and alerts, plus a whole-estate compliant/due-soon/overdue rollup, live.

PROJ

Projects & O&M packs

Run a full install or upgrade as a project: stage gates, tasks, variation orders your client approves, a risk register, and an O&M manual that assembles itself as the work progresses.

DEF

Defect register

Cat 1/2/3 categorisation, photo evidence, age tracking, client notification.

CERT

Certificates

Full G1–G7 and BAFE library, PDF generation on job completion, hashed and publicly verifiable, one-click ZIP export.

JOB

Jobs & visits

Create, assign and track; structured visit forms per visit type.

DEV

Asset & device register

Every detector, sounder and call point on the system, with a full per-device test history and CSV import. The software tracks which devices are due for their next test and alternates annual/six-monthly coverage per BS 5839-1 Annex F, so you can prove — device by device — that 100% were tested across the year, not just that a visit happened.

SLA

Reactive callout SLA tracking

Response-time clock per callout against your contract SLA, with a live badge on the engineer's own job card.

LOG

Site logbook

The Clause 48 logbook clients and fire officers expect: problems, actions and visits in one running record per site.

NCR

NCR register

Non-conformance records kept audit-ready for your BAFE assessment.

CAL

Test equipment

Calibration register with due dates, so no engineer is on site with out-of-cal kit.

FAR

False alarm register

Per system, per site: the record Clause 35 and insurers expect.

ENG

Engineers

Invite, assign and manage your engineers, with a training matrix, DBS-check tracking and qualification evidence kept audit-ready. Deactivate a leaver and stop paying for them immediately.

EST

Clients, sites & systems

The full estate hierarchy: every panel and system on each site, with a full visit and document history per site.

Quoting

Quote with an attached PDF, clients approve or decline with a reason, every decision timestamped in a written trail that converts straight into a job.

INV

Spend & invoices

YTD spend, budget position and invoice history. Fewer awkward calls.

MARGIN

Invoicing, rate cards & margin

A completed job becomes a real invoice with its own generated PDF. Set contractor-wide and per-client hourly/call-out rates, capture an engineer's on-site time and job materials, and see a profitability report by job and by job type — so you know which work actually makes money, not just which jobs got done.

DOC

Sub-contractors & documents

Sub-contractor register plus O&M manuals and FRA reports in one library.

NOTIFY

Automated notifications

Cat 1 defects, work orders raised and approved, certificates issued, service due or overdue: emailed the moment they happen, to whoever needs to know.

No mockups

This is the actual product, not concept art.

Every screen below is a live capture from a real contractor account: real jobs, real certificates, a real client portal. What you see is what you sign up for.

Ninety seconds, end to end. Every screen in it is a live capture of the running product — the same account the stills below come from.

Contractor dashboard

app.firecompliancepro.com/dashboard

dashboard.jpg — Estate Poll panel + compliance rollup, ~1600×1000px

Client portal · Estate Overview

app.firecompliancepro.com/portal

portal-overview.jpg — AI briefing panel + site RAG cards, ~1600×1000px

A real issued certificate

cert-g6.jpg — full certificate page, portrait A4, ~1240×1754px

Engineer mobile view mid-visit, showing the Annex E battery capacity calculator

engineer-phone.jpg — phone viewport, ~390×844px

Audit-ready, not just paperwork

Test equipment register

app.firecompliancepro.com/equipment

test-equipment.jpg — calibration status + due dates, ~1600×700px

Staff training matrix

app.firecompliancepro.com/staff

training-matrix.jpg — per-engineer qualification status, ~1600×700px

Every certificate, publicly verifiable

firecompliancepro.com/verify/…

The public /verify page confirming a certificate is genuine and tracked by FireCompliance Pro

verify.jpg — public verification page, ~1200×760px